1. Policy statement
- This policy is intended to help members make appropriate decisions about the use of social media such as blogs; wikis, social networking websites, podcasts, forums, message boards, or comments on web-articles, such as Twitter, Facebook, and LinkedIn.
- This policy outlines the standards we require members to observe when using social media, the circumstances in which we will monitor your use of social media and the action we will take in respect of breaches of this policy.
- This policy supplements our Media Policy and Guidelines.
- This policy does not form part of any contract and it may be amended at any time.
2. Who is covered by the policy?
This policy covers all individuals working at all levels and grades, be it athletes, members, NEC, PAB, RAB, associate members, agency members and volunteers (collectively referred to as members in this policy).
3. The scope of the policy
All members are expected to comply with this policy at all times to protect the privacy, confidentiality, and interests of our Federation and our services, members, partners, athletes, and competitors. Breach of this policy may be dealt with under our [Disciplinary Procedure] and, in serious cases, may be treated as gross misconduct leading to summary dismissal.
4. Responsibility for implementation of the policy
- The Director: Marketing and Communications has overall responsibility for the effective operation of this policy.
- The Director: Marketing and Communications is responsible for monitoring and reviewing the operation of this policy and making recommendations for changes to minimize risks to our operations.
- All members are responsible for their own compliance with this policy and for ensuring that it is consistently applied. All members should ensure that they take the time to read and understand it. Any breach of this policy should be reported to Director: Marketing and Communications.
- Questions regarding the content or application of this policy should be directed to Director: Marketing and Communications.
5. Using social media sites in our name
Only the Director: Marketing and Communications is permitted to post material on a social media website in our name and on our behalf. Any breach of this restriction will amount to gross misconduct.
6. Using Federation work-related social media
- We recognize the importance of the internet in shaping public thinking about our Federation and our services, members, partners and athletes. We also recognize the importance of our members joining in and helping shape industry conversation and direction through interaction in social media.
- You are therefore permitted to interact on [approved] social media websites about
DanceSport developments and regulatory issues.
- Approved social media websites are:
- Facebook, Twitter, LinkedIn and Instagram.
- This list may be updated by Director: Marketing and Communications
- Before using Federation work-related social media you must:
- Have read and understood this policy; and
- Have sought and gained prior written approval to do so from Director: Marketing and Communications.
7. Rules for use of social media
- Whenever you are permitted to use social media in accordance with this policy, you must adhere to the following general rules:
- Always write in the first person, identify who you are and what your role is, and use the following disclaimer “The views expressed are my own and don’t reflect the views of the Federation”.
- Do not upload, post, forward or post a link to any abusive, obscene, discriminatory, harassing, derogatory or defamatory content.
- Any members who feel that they have been harassed or bullied, or are offended by material posted or uploaded by a colleague onto a social media website should inform Director: Marketing and Communications.
- Never disclose commercially sensitive, anti-competitive, private or confidential information. If you are unsure whether the information you wish to share falls within one of these categories, you should discuss this with Director: Marketing and Communications.
- Do not upload, post or forward any content belonging to a third party unless you have that third party’s consent.
- It is acceptable to quote a small excerpt from an article, particularly for the purposes of commenting on it or criticizing it. However, if you think an excerpt is too big, it probably is. Quote accurately, include references and when in doubt, link, don’t copy.
- Before you include a link to a third party website, check that any terms and conditions of that website permit you to link to it. All links must be done so that it is clear to the user that they have moved to the third party’s website.